Privacy Statement

Please read our privacy statement.
Last Updated, May 2026

Introduction

The Anglican Diocese of Waiapu (We) complies with the New Zealand Privacy Act 2020 (the Act) when dealing with personal information. Personal information is information about an identifiable individual (a natural person).

This statement sets out how we will collect, use, disclose and protect your personal information.

This statement does not limit or exclude any of your rights under the Act. If you wish to seek further information on the Act, see www.privacy.org.nz.

Changes to this statement

We may change this statement by uploading a revised statement onto the website. The change will apply from the date that we upload the revised statement.

Collection of personal information

We do not collect personal information unless it is for a lawful purpose connected with a function or activity of the Diocese enabling a service to be provided or allowing us to engage with you, as necessary. This collection can include information about personal contacts (e.g. name, address etc), unique identifiers (e.g. drivers’ licence), employment, finance, and items of a more sensitive nature (e.g. medical or criminal history).
We collect personal information about you from:

you, when you provide that personal information to us, including via the website and any related service, through any registration or subscription process, through any contact with us (e.g. telephone call or email), or when you use our services
third parties where you have authorised this or the information is publicly available.

If possible, we will collect personal information from you directly.
Where we collect personal information about you from a source other than you (a third party), we will take reasonable steps to ensure that you are made aware of:

the fact that the information has been collected
the purpose for which the information has been collected
the intended recipients of the information
the name and address of the agency that we have collected the information from
your rights under the Privacy Act 2020.

This may be done through this Privacy Statement or by direct notification, where reasonable in the circumstances.

How we use your personal information

We will use your personal information:

to verify your identity
to provide services to you across our whole organisation
to market our services to you, including contacting you electronically (e.g. by text or email for this purpose)
to improve the services that we provide to you
to communicate news and developments, including contacting you electronically (e.g. text, email, or other virtual means)
to respond to communications from you, including a complaint
to conduct research and statistical analysis (on an anonymised basis)
to protect and/or enforce our legal rights and interests, including defending any claim
for any other purpose authorised by you or the Act.

Disclosing your personal information

To comply with Privacy Principle 11 of the Privacy Act 2020, we may disclose your personal information:

to achieve the purpose for which the information was collected in the first place, this may include disclosure to another entity within our group
for instances where you have authorised this disclosure
to a person who can require us to supply your personal information (e.g. a regulatory authority)
to any other person authorised by the Act or other legislation (e.g. law enforcement agency)
to be used in instances where public health or safety is at stake, or criminal or other unlawful activity is suspected
to any business that supports our organisation, including any person that hosts or maintains any underlying IT system or data centre that we use to provide the website or other services with confidentiality clauses included in any contracts
to other third parties (for anonymised statistical information)

A business that supports our services may be located outside New Zealand. This may mean your personal information is held and processed outside New Zealand.

Where we disclose personal information to an overseas person or entity, we will comply with Information Privacy Principle 12 and will only do so where we reasonably believe that the recipient is required to protect the information in a manner that provides comparable safeguards to those under the New Zealand Privacy Act, or where another permitted exception under the Act applies.

We may transfer your information in the case of a sale, merger, consolidation, liquidation, reorganisation or acquisition.

Retention and protection of your personal information

We will hold personal information until we no longer have a lawful (including canonical) purpose for doing so.

We will take reasonable steps to keep your personal information safe from loss, unauthorised access or activity, or other misuse. We will not be held responsible for such actions where the security of the personal information is not within our control, or we cannot reasonably prevent such an incident.

Safeguards will include but are not limited to, physically securing hard copy documents, utilising password security for data storage devices (e.g. laptops, tablets, smart phones), secured access to our building(s) and software applications, and security measures for our internal and external websites. Data is stored on a secure cloud platform and is protected with reasonable technical and process controls.

Privacy Breaches

If a privacy breach occurs that is likely to cause serious harm, we will notify affected individuals and the Office of the Privacy Commissioner as required by the Privacy Act 2020.

Accuracy, accessing and correcting your personal information

We will take all reasonable steps to ensure that all personal information we collect, use, or disclose is accurate, complete, and up to date.

Subject to the Act, you have the right to access your readily retrievable personal information that we hold and to request a correction. Evidence of your identity may be required before responding.

If we think the request for correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note the request on the relevant personal information.

We may withhold information in accordance with Part 4 of the Privacy Act 2020.

To exercise these rights, email privacyofficer@waiapu.com . Your email provide evidence of who you are and set out the details of your request (e.g. the personal information, or the correction, that you are requesting).

Internet Use

Our website address is: www.waiapuanglicans.org.nz. This website is owned by the Anglican Diocese of Waiapu.

While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk.

If you post your personal information on any website, you acknowledge and agree that the information you post is publicly available.

If you follow a link to another website, that site’s privacy policy will apply.

Cookies

We use cookies (an alphanumeric identifier that we transfer to your computer’s hard drive so that we can recognise your browser) to monitor your use of the website.
You may disable cookies through your browser settings, although this may limit functionality.

Contact Us

If you have any questions about this Privacy Statement or wish to request access to, or correction of personal information, contact us at privacyofficer@waiapu.com.
If you consider there has been a breach of the Privacy Act you may complain to the Diocese in writing to the Privacy Officer at the above address.